Saral Accounts – Accounting & GST Software | Technical Knowledge Base Guide

Saral Accounts is a desktop-based accounting and GST-compliant business software developed by Relyon Softech Limited. It is designed for small and medium businesses (SMBs) to manage financial accounting, inventory, billing, and statutory GST compliance in a structured and user-friendly manner.

This knowledge base article provides a technical and operational overview of Saral Accounts, focusing on configuration, workflows, limitations, security considerations, and best practices for accountants, business owners, and IT support teams.

Product Overview

What is Saral Accounts?

Saral Accounts is a standalone accounting system that integrates:

• Double-entry accounting

• GST-compliant invoicing

• Inventory management

• Statutory and MIS reporting

It is suitable for organizations that require reliable accounting with GST compliance without the complexity of a full ERP solution.

Key Product Features

Core Functional Capabilities

Technical Explanation

Logical System Architecture

Deployment Model

• Desktop installation (Windows)

• Single-user or LAN-based multi-user

• Internet required only for updates and GST-related activities

Supported Accounting & GST Scenarios

• Intra-state and inter-state supplies

• Multiple GST rates in a single invoice

• Reverse Charge Mechanism (RCM)

• Exempt and nil-rated supplies

• Credit & debit notes

• HSN-wise and party-wise GST summaries

Use Cases

Small & Medium Businesses

• Day-to-day accounting

• GST billing and monthly return preparation

Traders & Wholesalers

• Inventory-based accounting

• Stock valuation and sales tracking

Service Providers

• SAC-based invoicing

• Professional service billing

Accounting Firms

• Client bookkeeping

• GST data preparation before portal upload

Step-by-Step Implementation Guide

1. Company Creation

1. Launch Saral Accounts

2. Select Create New Company

3. Enter:

   • Company name

   • Financial year

   • Address & state

   • GSTIN (if registered)

4. Save company details

2. Master Setup

Ledger Creation

Item / Service Master

3. GST Invoice Creation

1. Go to Sales → GST Invoice

2. Select customer ledger

3. Add item/service details

4. Verify tax breakup (CGST/SGST/IGST)

5. Save and print/export invoice

4. GST Return Preparation

GSTR-1

GST → Returns → GSTR-1

• Validate invoice data

• Generate summary

• Export to Excel/JSON

GSTR-3B

GST → Returns → GSTR-3B

• Review tax liability

• Cross-check ITC

• Prepare values for portal filing

Commands / Examples (Menu Navigation)

Masters → Ledgers → Create / Modify
Masters → Inventory → Items
Transactions → Sales → GST Invoice
Reports → Financial → Trial Balance
Reports → GST → Return Reports

Common Issues & Fixes

GST Not Calculated in Invoice

Cause: GST rate not assigned to item or ledger
Fix:

• Update item master with GST rate

• Ensure GST invoice type is selected

Invoice Missing in GSTR-1

Cause: Invoice marked as non-GST
Fix:

• Edit invoice and select GST applicable

• Re-run GSTR-1 validation

Stock Quantity Mismatch

Cause: Incorrect opening stock or backdated entries
Fix:

• Verify opening stock

• Lock closed periods

• Run stock reconciliation report

Report Totals Not Matching

Cause: Draft or unposted vouchers
Fix:

• Ensure vouchers are finalized

• Recalculate balances

Security Considerations

Data Security

• Data stored locally on system/server

• OS-level security critical

Access Control

• Role-based user permissions

• Restrict master and GST return access

Audit & Integrity

• Period locking to prevent backdated edits

• Change tracking (where enabled)

Backup

• Daily backups recommended

• Store backups offsite or on cloud storage

Best Practices

• Complete master setup before transaction entry

• Use standardized HSN/SAC codes

• Reconcile GST data monthly

• Lock completed accounting periods

• Maintain regular backups

• Validate GST reports before portal upload

• Limit admin access to trained personnel

Advantages & Limitations

Advantages

• Simple and easy to use

• GST-ready accounting

• Suitable for SMBs

• Integrated inventory management

Limitations

• No advanced ERP or manufacturing modules

• Manual GST portal upload

• Limited automation compared to cloud GST tools

Conclusion

Saral Accounts is a reliable and structured accounting solution for Indian businesses requiring GST-compliant billing and financial control without ERP-level complexity. With proper configuration, disciplined data entry, and regular reconciliation, it serves as a dependable accounting backbone for small and mid-sized organizations.