How to Add Your Company Logo at the Bottom of Emails Using Outlook Stationery

📅 18 Feb 2026 📂 General 👁 0 views

Outlook Stationery allows you to apply a design template to your emails. Instead of manually inserting a logo or signature every time, stationery automatically adds your branding when you create a new message.

This is useful when:

You want consistent branding
Your logo or signature sometimes disappears
Multiple users send emails from the same system
You prefer a fixed layout

What Is Outlook Stationery? (Simple Explanation)

Think of stationery like a pre-designed email page.

When you open a new email:

✔ Your layout is already there
✔ Your logo appears automatically
✔ Your details stay consistent

Unlike signatures, stationery works as a full template.

Why Users Often Look for This Solution

Many users face issues like:

Logo not showing in signature
Image turning into attachment
Signature breaking in replies
Inconsistent formatting
Logo size changing unexpectedly

Stationery helps reduce these problems.

When Should You Use Stationery?

Stationery is helpful when:

✔ Branding must always appear
✔ Signature images behave strangely
✔ You want a structured email design
✔ You send formal business emails

Step-by-Step Guide (Easy Instructions)

Step 1 – Create Your Stationery File

Open Notepad
Paste your stationery layout (HTML design)
Click File → Save As

Save with:

File name: MyDesign.htm
Save as type: All Files

Step 2 – Save in the Correct Folder

Outlook looks for stationery files in a specific location.

Press Windows + R
Type:

%appdata%\Microsoft\Stationery

Press Enter

Now:

✔ Copy your .htm file here

Step 3 – Restart Outlook

Close Outlook completely and open it again.

This allows Outlook to detect your new design.

Step 4 – Apply Your Stationery

Click New Email
Go to Format Text
Click Themes
Select More Stationery
Choose your design

Done ✅

How Your Email Will Look (Example)

When composing an email:

Your message text here...

[ Company Logo ]
Name
Company Details
Contact Information

Everything appears automatically.

Common Problems & Easy Fixes

Problem: Logo Not Showing

✔ Check logo link
✔ Open logo URL in browser
✔ Must open directly (no login)

Problem: Image Shows as Attachment

✔ Use hosted image
✔ Avoid copying from desktop
✔ Use full web link

Problem: Layout Looks Broken

✔ Avoid large images
✔ Use simple formatting
✔ Use tables for structure

Problem: Stationery Missing in List

✔ Restart Outlook
✔ Confirm file saved as .htm
✔ Check correct folder

Important Precautions

✔ Use HTTPS image links
✔ Keep images lightweight
✔ Avoid very large designs
✔ Test by sending to yourself
✔ Check on mobile if required

Best Practices for Daily Use

✔ Keep email body clean
✔ Use minimal styling
✔ Avoid complex designs
✔ Use readable fonts
✔ Maintain consistent logo size

Quick Tip for Better Stability

Instead of background images:

✔ Use logo in footer layout
✔ Use simple table design
✔ Avoid advanced effects

This prevents formatting issues.

Conclusion

Outlook Stationery is a reliable way to maintain consistent branding across emails, especially when signature images cause trouble.

With a properly designed stationery file:

✔ Logo stays consistent
✔ Layout remains clean
✔ Branding appears automatically

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