Organizational Units (OUs) in Google Workspace allow administrators to group users based on departments, roles, or locations. These groups help administrators apply policies, permissions, and service settings efficiently across multiple users.
For example, companies may create OUs such as:
Management
Sales Department
Technical Team
Support Team
Finance Department
By organizing users into OUs, administrators can control access to services and apply security settings automatically.
OUs simplify administration by allowing policies to be applied to multiple users at once.
For example:
Restrict Google Drive sharing for interns
Enable advanced security for executives
Assign different licenses to departments
Apply device policies for specific teams
This reduces manual configuration for each user account.
A typical OU structure may look like:
Company
β Management
β Sales
β Technical Support
β Accounts
β Interns
Each OU can have different policies.
Open:
https://admin.google.com
Login using a Super Administrator account.
Go to:
Directory β Organizational Units
Click Create Organizational Unit and enter:
OU name
Description
Parent OU
Example:
Sales Department
Select users and assign them to the newly created organizational unit.
Policies applied to the OU will now affect those users.
Administrators can control settings such as:
Gmail access policies
Google Drive sharing rules
Device management settings
Application access permissions
Security settings
Design OU structure before creating users
Avoid creating too many OUs unnecessarily
Use OUs to manage security policies
Document OU hierarchy
Organizational Units are essential for managing large Google Workspace environments. By grouping users logically, administrators can apply policies efficiently and maintain better control over services and security settings.
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