Inventory Mismatch in Tally Prime – Simple Troubleshooting Guide
📅 18 Feb 2026
📂 General
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Inventory mismatch happens when:
✔ Stock shown in Tally Prime ≠ Actual physical stock
This can create:
Wrong stock reports
Billing problems
Negative stock issues
Audit confusion
The good news: Most mismatches are easy to fix.
What Is an Inventory Mismatch? (Simple Meaning)
Inventory mismatch means:
? Quantity in Tally does not match real stock
Example:
✔ Tally shows 50 units
✔ Physical stock = 42 units
? Difference = Mismatch
Common Problems Users Notice
Why Do Inventory Mismatches Happen?
Think of stock tracking like maintaining a register.
If entries are missed or wrong → imbalance occurs.
Most common reasons:
✔ Sales/purchase entries missed
✔ Wrong quantity entered
✔ Wrong unit of measure
✔ Duplicate vouchers
✔ Stock journal mistakes
✔ Physical stock not updated
✔ Backdated entries
✔ Data entry errors
✅ Step-by-Step Solutions
1️⃣ Compare Physical Stock vs Tally Stock
Start with basic verification.
✔ Print/View stock summary
✔ Count physical stock
? Identify difference item-wise
2️⃣ Look for Missing Purchase Entries
✔ Check supplier invoices
✔ Confirm purchases entered
? Missing purchase = Lower stock in Tally
3️⃣ Look for Missing Sales Entries
✔ Check billing records
✔ Verify sales vouchers
? Missing sales = Higher stock in Tally
4️⃣ Check Quantity Errors
✔ Compare invoice quantity vs Tally quantity
✔ Example mistakes:
5️⃣ Verify Unit of Measure
Wrong unit = Big mismatch.
✔ Pieces vs Boxes
✔ Kg vs Grams
? Ensure consistency
6️⃣ Check Duplicate Vouchers
✔ Same invoice entered twice
✔ Same purchase duplicated
? Causes incorrect stock
7️⃣ Review Stock Journal Entries
✔ Wrong transfer entries
✔ Incorrect adjustment quantities
8️⃣ Use Physical Stock Voucher (Very Effective)
✔ Adjust stock differences properly
✔ Updates closing balance
? Best method for correction
⚠ Common Situations & Easy Explanation
| Situation | Likely Cause |
|---|
| Negative stock | Sales entered before purchase |
| Stock too high | Missing sales entry |
| Stock too low | Missing purchase entry |
| Huge mismatch | Wrong unit/quantity |
| Reports incorrect | Duplicate vouchers |
? Important Precautions
✔ Never adjust blindly
✔ Always verify with documents
✔ Avoid frequent manual corrections
✔ MOST IMPORTANT:
? Backup data before adjustments
✅ Best Practices to Prevent Mismatch
✔ Enter Transactions Immediately
✔ No backlog
✔ Better accuracy
✔ Regular Physical Stock Check
✔ Monthly / Quarterly
✔ Prevent surprises
✔ Maintain Correct Units
✔ Avoid mixing measurement types
✔ Avoid Negative Stock Practice
✔ Enter purchase before sale
✔ Monitor Stock Reports Regularly
✔ Identify errors early
Short Conclusion
Inventory mismatches usually happen due to:
✔ Missing entries
✔ Wrong quantities
✔ Unit mistakes
Regular checking + Accurate entries = Perfect stock control
If mismatch persists → Consult accountant / Tally expert.
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